Rapid Global Blog

  • How to Manage Contract Workers More Effectively

    posted on: November 28, 2012

    Like many other business organisations, your company may well call on the services of outside contractors from time to time. To be sure, the flexible nature of contract workers can make them a very beneficial addition to your business. This may seem like something of an oxymoron but, when you think about it, it actually makes perfect sense. Indeed, whilst you may pay more money per hour (or per day) for a contract worker than you would a salaried member of staff; you can end up saving your company money as you only need to pay them for the periods of work they actually do.

    Contract Worker Logistics

    Despite these long - term financial benefits, the task of managing contractors, particularly in a large organisation, can sometimes be a bit tricky. After all, you will need to ensure essential aspects like recruitment, inductions, workplace health and safety training, insurances, access rights and suitable documentation are all taken care of before you can fully welcome contractors to your organisation.

    Moreover, the flexible nature of contract workers can also prove to be problematic at times. For instance, you may well bring in different contractors to fulfil different needs – some of them will be onsite, whilst other will be based off-site. Because of this, some of your contractors will have different pay scales, timetables and security requirements. Naturally, organising these requirements can take up a lot of your time and effort, so much so that it can often nullify the point of hiring the contractors in the first place!

    Effective Contractor Management Solutions

    Fortunately, we here at Rapid Induct have solutions available which can help you to deal with your contract worker issues in a far more organised and effective way. Indeed, our contractor management software can be an invaluable aid for managing your entire contract worker process.

    To begin with, our award-winning software can help you to dismiss unsuitable contract worker candidates at the recruitment stage as it will quickly identify those applicants who do not possess the necessary qualifications and/or insurance documents. Having helped you establish which contractor applicants are suitable to recruit, our software can then provide them with a suitably bespoke induction by way of its health and safety e-learning capabilities.

    Bespoke Health and Safety Training

    As well as a thorough induction to your company, you are legally required to provide health and safety training to each and every one of your contract workers. Obviously, doing this in the traditional face-to-face way can prove to be very time inefficient. Fortunately, our software solutions can help you to create and deliver online health and safety training programmes which are bespoke to your organisation. As well as being far more engaging than traditional ‘flip chart lectures; these solutions can also include assessment processes that are more interactive, and therefore more memorable, than standard offerings.

    So, if you’re looking to provide contractors with relevant training that is time efficient to your company, look no further than us here at Rapid Induct.

  • Contractor Management Made Easy

    posted on: October 12, 2012

    Employing contractors can bring a lot of benefits to your company. For the most part, you will have access to a pool of qualified and experienced staff without having to spend the time and money training them. When you have a short-term or urgent project, being able to start a contractor within a matter of days or weeks can be invaluable. Nevertheless, there are a number of aspects you need to consider.

    Contractor Compliance

    Having the skills and experience for the role is one thing, but there are many other boxes which need to be ticked for you to be able to hire a contractor. Most companies will use a contractor prequalification questionnaire before even considering any candidates, in order to establish that all the necessary requirements are met. For example, you can use this questionnaire for the contractor to upload copies of any relevant certificates, prove that they have the necessary insurance policies to protect you and them while they are working for you, and to establish any other requirements, such as eligibility to work.

    You can use our contractor management software to issue any relevant documents, such as company policies and contracts, as well as receiving necessary documentation, including signed policies, qualifications and proof of ID. This process is much faster and more efficient than having to rely on the postal system or risking documents getting overlooked when sent by email. You will be alerted at each step of the process as per your specifications, and when dealing with multiple contractors, you will also be able to see more easily where each person is up to in the process.

    In the event where you re-recruit a contractor or where they stay with you for a longer period of time, our software can also alert you when documents have expired. This is extremely important in the case of Public Liability Insurance, for example, and can even link to your access card system, so that a contractor cannot gain access to your premises without the necessary insurance.

    Decrease Risk

    Whenever you outsource work to another individual or company, there is a certain amount of loss of control. With this loss of control comes an increased risk factor. It is important, therefore, to monitor the performance of any contractors you employ, and there are various systems you can use to aid you with this. Access control will help you to monitor attendance and prevent contractors from accessing areas where they don’t need to be, and as mentioned above, these can be integrated into contractor management software to prevent access when a contractor no longer has the required insurance. You can also control IT systems so that contractors are unable to access files which may be sensitive or confidential.

    Health and Safety

    All employees, temporary and permanent, need to undergo health and safety training relevant to the premises where they will be working. Our online induction programs can be tailored to your specific needs and can provide you with a time and cost-efficient means of providing workers with the required induction.

  • Ensuring Effective Supplier Management

    posted on: October 05, 2012

    Suppliers approach and are recruited by organisations all the time. However, just as you need to manage your permanent staff members effectively in order to gain results and increased profits, so too do you need to manage any suppliers you use. Let’s take a look at some of the ways in which you can do this.

    Pre-Qualification

    This stage is used for two separate purposes before you take on a supplier. The first is to find suitable suppliers for your needs. Rather than taking on any supplier which approaches you, you should always check that they are the best option for what you require. By using our online pre-qualification questionnaire, you can create a bespoke questionnaire which asks everything you want to know and gives previously unknown suppliers the opportunity to apply for the contract. This will then leave you with a shortlist of candidates who meet your actual requirements, rather than you having to manually sift through endless proposals.

    The second important aspect of a pre-qualification questionnaire is that it helps you establish who is actually qualified and has any other necessary documentation to carry out the task in hand. For example, if you require a supplier to have a specific licence in order to meet certain regulations, you can use the pre-qualification questionnaire as an opportunity to establish who has this licence and avoid wasted time.

    Make sure you fully identify all of your needs, including legal needs, before you put together your pre-qualification questionnaire, as this will ensure you remain legally compliant, as well as getting the best candidates for the job. A questionnaire will normally establish an organisation’s status, finances, quality, qualifications and ability to deliver, as well as considerations relating to the environment, equal opportunities and health and safety.

    Induction

    When taking on a new supplier, you will normally need to induct them into your company’s practices. The type of induction required will depend on your specific relationship with them and how they are going to supply your company. Any supplier who will regularly visit or work on your premises (such as in the construction trade, for example) should complete some face-to-face or online health and safety training, the latter being the more time and cost-efficient option, in order to make sure they are legally compliant and that you and they are protected.

    As part of an online induction, on or off-site, you can also include specific information you want the supplier to know, such as certain company practices or how you want them to complete specific tasks.

    Review

    Supplier review and performance measurement is another important aspect of supplier management. After all, you need to establish that every person or organisation working for you is doing so in a manner which improves and boosts your business, not the opposite.

    Our new Supplier Performance Review System can be tailor-made to include your own set of KPI, also giving the supplier the opportunity to complete a self-assessment which you can then review. This will help you to establish which suppliers are working well for you and allow you to make any necessary adjustments.

  • Keeping on Top of Contractor Compliance Issues

    posted on: September 19, 2012

    As well as staying ahead of your competition and appealing to customers, your firm has to demonstrate that it is capable of keeping on top of compliance issues. These days, companies are subject to a raft of legislation concerning safety, worker management and so on.

    If you don’t live up to your responsibilities, you may find you are subject to long and costly legal proceedings and your reputation could suffer too. Thankfully, help is at hand. Rather than relying on outdated and inefficient health and safety compliance systems, contractor management solutions and so on, you can make use of sophisticated and cost-effective software.

    Perfectly Placed to Help You

    For example, you might be interested in using our contractor management software. Rapid Contractor Management is a bespoke solution. It enables you to create a central repository to manage your contractor data.

    How it Works

    If you take advantage of this system, we will engage with you and co-ordinate any combination of our dynamic proven online components needed to allow your contractors to perform the following tasks:

    1.Register

    2.Complete a prequalification assessment

    3.Provide compliance documents

    4.Receive compliance policies

    5.Process through to approval status

    6.Track their own compliance documents

    7.Issue or receive any training

    Meanwhile, our solutions incorporate real-time dashboards, bespoke alerts, bespoke reporting and compliance tracking tools. This helps to ensure you’re always in control.

    Recording and Tracking Health and Safety Documents

    Also, with our health and safety e-learning software, you can record and track any relevant documents for contractors to study. This is crucial in terms of ensuring that all necessary regulations are adhered to.

    An Individual Approach

    We know that no two firms are the same in terms of their health and safety and compliance needs and so we go out of our way to offer bespoke solutions.

    If you contact us for assistance with this aspect of your business, you should find we come up with the perfect solution for you.

    Allowing You to Focus on Other Things

    By taking advantage of our compliance and health and safety induction systems, you can free up more of your time to focus on other things. This may come as a welcome relief. After all, like many bosses you might often feel as though there are simply too few hours in the day to work through all of your tasks.

    As well as ensuring that your day-to-day activities run smoothly, there’s the all-important issue of customer service to focus on, as well as marketing campaigns, personnel management and much more.

    Further Information

    If you’re intrigued by what we have to offer and would like to get more information, you can get in touch with our friendly and helpful team by phone or email. We should be ideally placed to help you control compliance issues and avoid landing in legal hot water.

    It’s no wonder that a rising number of firms are taking advantage of services like this and if you don’t want to get left behind, now might be a good time to join them.

  • Effective Contractor Management Can Boost Your Business

    posted on: July 17, 2012

    Engaging the services of contractors can have great advantages for your business in terms of productivity. Although the nature of contractor work normally pays more per hour (or day) than a salaried member of staff, it is actually a great way of saving money in the long run because you’ll only have to take on workers as and when you need them, plus contractors are normally recruited because they have all the necessary expertise to carry out the role, saving you time and money in staff training too.

    Despite the many benefits of using contractors, managing them, particularly in a large organisation, can sometimes become tricky. There is a lot of administrative work involved in terms of recruitment, inductions, workplace health and safety training, insurances, access rights and all other necessary documentation. Different contractors can fulfil many different roles, sometimes onsite, offsite or even a combination of both, with different pay packets, timetables and security requirements. This can take up a lot of time which could be better spent elsewhere and may even detract from the point of hiring contractors in the first place! Nevertheless, there are several measures you can put in place to give you more time and flexibility, plus peace of mind.

    Our contractor management software will help you to easily manage the contractor process from end to end. To assist with recruitment, you can use the software to whittle out unsuitable candidates for those contractors who cannot provide evidence of the relevant qualifications and insurance documents. Having established which contractors you are going to recruit, you can also then use the software to provide an induction and the necessary training through the form of health and safety e-learning.

    Precisely because all companies and all contractors have different and individual requirements, you can set up your software to provide exactly the level of contractor management you need. This can be extremely important when it comes to legal compliance, as having contractors who are missing the necessary documentation or who have not completed required training could be extremely damaging for your business.

    Using your contractor management software to provide inductions and training is another way in which you can cut down on time spent on administrative duties. For large organisations in particular, contractors may come through your doors every week or even every day. As well as a thorough induction to your company, you are legally required to provide health and safety training to each and every one, and doing so as each person starts their time with you is going to prove extremely time inefficient.

    Instead, conducting health and safety training online is much more practical. You can use the software to create a training programme which is bespoke to your organisation, so that you can be sure it includes everything you want to include. You can also include an assessment process that is more fun and interactive than a handbook or lecture, in order to make sure that procedures have been correctly taken on board.

  • Getting to Grips with Contractor Requirements

    posted on: June 25, 2012

    There are many advantages to employing contractors. Outsourcing temporary projects or even ongoing work means that you can save money in the long run. Employing contractors also offers you flexibility, which can be much needed in times of financial weakness, such as during the current recession. Contractors expect work to be temporary, and so ending contracts of temporary workers when you need to tighten the purse strings is going to be much more preferable than carrying out redundancies on unsuspecting and unprepared permanent staff.

    Employing contractors can also save you a great amount of time and resources in employee management and training. Most businesses will opt for a contractor who is already extremely skilled and experienced in their particular field of expertise, meaning you should have minimum on-the-job training to carry out. However, outsourcing work as and when it is needed can mean a lot of new faces through the door, even if that door is a virtual one. This can lead to a lot of administration through recruitment, clearance and inductions and can take up a lot of your valuable time. Nevertheless, with our service contractor management becomes someone else’s responsibility, including the health and safety induction and other compliance requirements. This is what we can offer you here at RapidInduct, allowing you complete peace of mind to run the day-to-day operations of your business, rather than all the administration necessary for employing contract workers.

    What Do I Need to Do?

    Before you take on any contractors, you need to make sure that you have the right insurance in place so that you are covered should there be any incidents. Your contractor staff will not be covered by your existing employer’s liability insurance, because they are not directly employed by you. Instead, you will need to also take out public liability insurance, which you may already have if you have customers or other visitors onsite. Any onsite contractors should also have their own insurance to make sure you are protected.

    When drawing up the contract that you will issue to them, you may want to include additional clauses to those which you issue to your permanent employees. Things like confidentiality and protection of intellectual rights are especially important, as are laying out the project requirements and expectations and clear information on payment.

    Contractor Health and Safety

    Health and safety is important and essential for all workers, permanent and temporary. Before taking on any contractors, a risk assessment must be carried out to establish what health and safety policies or practices need to be implemented. We use health and safety e-learning to carry out our induction process, meaning that you can upload policies which are pertinent to your business requirements, rather than having contractors cover unnecessary points or, worse, not being adequately covered.

    It is important to remember when employing contractors that health and safety works both ways. They are equally legally required to act in a responsible manner to ensure the safety of you and your workers, and this should be made clear in any induction.

  • Ensuring Contractor Compliance the Easy Way

    posted on: June 11, 2012

    When you work with contractors, you may find that you spend a lot of time dealing with recruitment and human resources. Contractor management software can reduce the amount of time spent on this, freeing up time and resources which could be better utilised elsewhere.

    Aside from narrowing candidates down based on skills and competency for the role, one of the first things you want to establish is whether potential contractors meet the minimum legal requirements for working with your business, including having all of the right documentation in place. This process is known as contractor prequalification and is completely separate to establishing skills and expertise. Most companies who contract other businesses (rather than individuals) to carry out a service will carry out some form of prequalification prior to tendering. It is important to remember also that passing the prequalification stage does not mean that that contractor will necessarily win the contract, just that they meet with the legal requirements for working with your business.

    Save Time – Do It Online

    While contractors may be well used to completing prequalification and tendering forms, it can become laborious and tedious when done over and over again. Likewise, if you contract a lot of work out, you and your staff may also find it tedious to sift through prequalification forms time after time. Using our online prequalification program, both sides will find it a much quicker and easier process to complete and quickly establish which contractors are able to tender for the project.

    As with all our other forms of bespoke training, our prequalification program is also completely bespoke, meaning that you can establish your own criteria and assessment questions.

    What Should I Include in My Prequalification Questionnaire?

    Your prequalification questionnaire (commonly abbreviated to PQQ) can include whatever you deem as necessary requirements for carrying out the work with your business. This may include looking at areas such as finances (past and present), qualifications, references, and policies (such as health and safety, recruitment, equal opportunities, etc.). You may wish to see evidence of all or any of these documents, which you can then easily store on our system.

    What’s more, if you decide to go with one of these contractors, our system will also alert you as to when these policies or certifications expire, so you can request updated versions from the contractor if they are still working with you. This is an essential tool to make sure that you are remaining legally compliant and is particularly important when considering.

    The PQQ is also an opportunity to find out how well you think the contractor might carry out your project or deliver the service. Getting some references is a great way to do this, but you may also want to ask further questions about the company’s staff and how their expertise and past experience match the skills required for your project.

  • Sharing advice over Contractor Management

    posted on: May 15th, 2012

    Achieving success in business hinges on a range of factors. Of course, you have to be talented and have the foresight to exploit market opportunities. Also, it's vital you possess the dedication, determination and courage to make your dreams a reality. However, as well as these personal qualities, it can also be important to benefit from some sage advice.

    With this in mind, you might be keen to spread the word to fellow entrepreneurs about the significance and effectiveness of contractor management software. Provisions like this can save firms money and hassle, while also equipping them to stand up to legal scrutiny more effectively.

    Passing on the secrets of success

    In a bid to help get enterprise in the UK back on track in the wake of the economic turmoil sparked by the credit crunch, the Forum of Private Business (FPB) is encouraging business owners to pass on their secrets of success.

    As part of the Get Britain Trading 2012 campaign launched earlier this year, it is calling on entrepreneurs to get in touch and spread hints and tips that may benefit others. According to the organisation, action like this could help to generate some "much-needed positivity".

    Chief executive of the FPB Phil Orford noted that the organisation's goal is to help firms succeed "by providing them with the tools to achieve their goals and campaigning for the commercial landscape that encourages them to thrive - which is so important for the economy as a whole".

    He added: "As a leading membership organisation one thing we can do is share the advice, guidance and experiences of successful entrepreneurs with our community."

    The importance of contractor compliance

    There is no denying the importance of contractor compliance. Many companies struggle to cope with this issue. After all, there is so much information to check, track and store. As well assessing compliance, firms have to keep tabs on a series of documents and then there is the issue of health and safety training to watch out for.

    If enterprises don't succeed in maintaining sufficient standards and records, they can find themselves subject to costly and damaging legal action. Meanwhile, if they use inefficient systems to achieve their goals, they can end up spending far too much money.

    Managing contractors the easy way

    However, if bosses are savvy and making the most of the technology now available, this task can be much more straightforward. Here at Rapid Induct we offer a superb system that makes meeting compliance requirements much easier.

    We appreciate that all firms are different and need tailored solutions concerning the way they manage their contractors. That's why we provide our clients with bespoke solutions that meet all their needs perfectly.

    Using our system, managers can ensure contractors are able to:

    • Register
    • Complete a prequalification assessment
    • Provide compliance documents
    • Receive compliance policies
    • Process through to approval status
    • Track their own compliance documents
    • Issue or receive any training

    If you're keen to find out more about these solutions, or our online induction provisions and so on, just take a look around our website. Meanwhile, if you feel inspired by the concept of sharing business insights, you might want to spread the word to other entrepreneurs.

  • How we make multi site operations easier

    posted on: April 30th, 2012

    Operating over a number of sites is in many cases a sign of success. So, if your firm is based in multiple locations, you might well deserve to feel a great sense of pride. After all, this suggests your organisation's large and firms aren't able to expand and grow unless they're doing something right. Also, the bigger your enterprise gets, the more lucrative your operations can be, which is surely something to celebrate.

    However, it's not quite as simple as this. Sure, there are plenty of benefits associated with running multi-site operations and you should be proud of your achievements, but being in charge of an organisation like this isn't easy. The logistics of managing a company of this kind can be hugely troublesome and in the past you might have struggled with issues like contractor compliance, accident reporting, site access and so on. These days, the rules governing matters like this are strict and if you aren't fully in control, you can face serious problems. This is where we come in. Here at Rapid Induct we're fully aware of potential difficulties like this and that's why we've developed a range of applications that can make dealing with health and safety, security and so on much easier.

    For example, by using our contractor management software you can quickly and efficiently collect compliance documents like employers' liability insurance confirmation and so on and keep a central record of this. Meanwhile, thanks to our induction software, you can ensure that any new staff members and contractors have had the appropriate pre-work training to help ensure they operate safely, effectively and within the law.

  • Incident Reporting is Key in Health and Safety Systems

    posted on: April 27th, 2012

    Part of running an organisation successfully concerns getting health and safety right. Indeed, this is arguably the most important aspect of business. After all, there's nothing more crucial that protecting the wellbeing of workers and members of the public.

    To achieve the best results in terms of health and safety, it's important to operate a coordinated system that takes everything into account, from staff training to risk assessments and so on. One crucial element that cannot be ignored is incident reporting. This is imperative from a legal point of view. Your firm is required by law to keep a record of accidents that take place and if you fail to do so, you could face sanctions.

    Also, it's only by keeping accurate reports like this that you can monitor how well your firm is doing in terms of protecting workers. By analysing trends, you might well be able to address problems and make improvements.

    These reports are also crucial for any internal investigations you perform regarding incidents.

    However, in the past you might have struggled to achieve your goals in terms of reporting incidents. Using outdated and basic methods sometimes simply does not work, particularly if your organisation is sizeable.

    The good news is, help is at hand. Here at Rapid Induct we offer superb incident reporting software that can make your life and those of your workers much easier. By using these provisions, you can ensure that staff members benefit from simple and effective reporting systems.

    Also, the software makes retaining and analysing the information a breeze. To find out more about this, as well as our contractor management software and so on, just take a look around our website.

  • The Simple Approach to Contractor Compliance

    posted on: April 15th, 2012

    Getting to grips with contractor compliance can be tricky. In the past, when firms wanted to get third parties in to help them complete their tasks, all they really had to worry about was choosing a reliable provider with the right skills. However, these days it's a very different story.

    Over recent decades, laws have tightened up to help protect workers and members of the public from harm and it's now necessary to conduct a series of checks before allowing these outside parties to start working. If you're not careful, managing this process can be tricky and, without intending to, you might end up on the wrong side of the law.

    With this in mind, you may want to check out what we have to offer here at Rapid Induct. We specialise in a series of solutions that can make organising contractors much easier. For example, our contractor management softwarebles you to record and track the compliance documents you need. It also allows you to keep records of the standards third parties must conform to and the health and safety training you must provide them with.

    Our Rapid Contractor Management system can provide you with a central repository to help you manage your data more easily and accurately. Meanwhile, just like the rest of our provisions, it can be tailored to your firm's precise needs.

    This makes managing contractors much easier and can take a great weight off your shoulders. To find out more about it, just take a look around our website.

  • Efficient Compliance in the Face of Tough Economic Conditions

    posted on: March 30th, 2012

    If you run a company, you will not need to be told how difficult economic conditions are at present. Domestic financial concerns and international uncertainties have conspired to make trading difficult for many organisations.

    In light of these troubles, your company may well be eager to reduce its expenditure. Indeed, this may be the only way your firm is able to balance its books and remain in operation. With this in mind, it's vital that you operate as efficiently as possible.

    For example, when you are dealing with health and safety and training compliance issues, it's important to develop systems that allow you to meet all your targets without devoting too many resources and too much money to the tasks.

    This is where we come in. Here at Rapid Induct we're passionate about providing superb online induction training, employee reporting software and other such provisions that help you to stay on the right side of the law and promote health and safety within your organisation in an efficient manner.

    We know that without the right solutions in place, companies can spend vast sums on and devote far too many hours to tasks like incident reporting, training contractors and new employees and so on.

    That's why we go out of our way to provide systems that make optimum use of the best technology around and that offer common sense solutions to make our clients' lives easier.

    If you think your enterprise could benefit from our advanced and effective contractor management software and so on, just take a look around our website or get in touch.

  • Keeping Track of Contractor Compliance Documents

    posted on: March 21st, 2012

    Like many firms, yours might rely on contractors in order to get your tasks completed. Having access to the services of third parties like this might be hugely important to your organisation. Being able to take advantage of the skills and services offered by outside specialists can be extremely helpful.

    However, there are certain problems associated with such activity. For example, it can be difficult to keep on top of all the paperwork generated as a result of work like this. These days, it's not as simple as arranging for firms or individuals to turn up and start work on particular projects. For this to be legal, the parties involved have to conform to all the relevant regulations. As the business using these contractors, it's your responsibility to obtain evidence of this and to keep hold of it.

    In the past, you may have struggled to achieve this. The sheer volume of information involved and the hectic nature of everyday enterprise can make such organisation tough. But, if you are shrewd, you can make your life much easier. Here at Rapid Induct we understand the difficulties you face and we have developed superb contractor management solutions that might be ideal for you.

    For example, our Rapid Contractor Management system is perfect for collecting and tracking compliance documents like public liability insurance information.

    Taking advantage of contractor compliance provisions like this could make running your company much easier and help you avoid accidental legal transgressions. If you think our contractor management software could be just what your organisation needs, simply take a look around our website.

  • The Efficient Way to Deal with Contractors

    posted on: March 14th, 2012

    Processing contractors can be a logistical nightmare, especially if you rely on a lot of outside parties like this. Your organisation may spend far too much time dealing with training, paperwork checking and so on. This can be a huge drain on your finances, compromising your profitability.

    But the good news is, help is at hand. As long as you know where to look, you can source superb solutions to help you achieve your goals efficiently and effectively.

    Here at Rapid Induct we have developed superb contractor management software and online training solutions that can make your life far easier. For example, rather than providing face-to-face training to all your contractors, you can make the most of our online induction training.

    This can save you a lot of time. Rather than having to run frequent sessions, costing you a lot of valuable time and money, you can ensure that third parties have completed the relevant training before they turn up at your site.

    Meanwhile, by taking advantage of our safety passport software you can keep track of exactly what training particular individuals have had with the minimum of hassle.

    Once you have started making use of technology like this, you might wonder how you ever coped beforehand. And as well as helping to make your operations simpler, this technology can provide you with greater peace of mind.

    There really is no better way to deal with contractors. So, if you are sick and tired of the difficulties associated with managing personnel, now could be the perfect time to investigate the possibilities open to you.

  • Accident Reporting the Savvy Way

    posted on: March 12th, 2012

    Preventing accidents from happening may be one of your primary targets as a manager. After all, considerable human suffering can be caused when such incidents occur. Also, there may be damaging legal consequences to deal with if any health and safety failings were to blame.

    However, the fact is it's impossible to completely rule out the risk of accidents taking place. Therefore, it's crucial that you have the appropriate preparations in place for if and when they do. For example, it's vital that you have a functional incident reporting system in operation. It's a legal obligation for your firm to record accidents and this can be impossible if you don't have the necessary procedures in place. These systems should be efficient and easy to use. After all, if they are not, employees may not record the information required and, if they do, they might waste a lot of time on the process.

    This is where we come in. Here at Rapid Induct we appreciated the importance of this issue and that's why we developed our Rapid Incident Reporting tool. This accident reporting software is perfect as a means of helping your personnel note down the relevant details in an efficient and effective manner.

    It includes comprehensive graphical and data reporting tools and features direct export to PowerPoint. Meanwhile, as well as reporting incidents, workers can also keep track of investigations. Just like our contractor management software and other such provisions, it can make your life easier and help your firm remain on the right side of the law. To find out more about it, just take a look around our website.

  • Making your Organisation as Efficient as Possible

    posted on: March 5th, 2012

    Operating a large business can be difficult. There are many different issues for you to take into account, and simply dealing with your staff members and contractors and making sure they have all the relevant training and so on can be tricky.

    In order to remain profitable, it's vital that you ensure you are operating as efficiently as possible and this is where employee and contractor management software comes into its own.

    By utilising the very best systems technology has to offer, you might be able to make your firm a lot more efficient, providing you with a competitive edge over rivals. Particularly at present, given the difficult economic conditions, this may be vitally important.

    One area you might be keen to focus on is employee induction. When you have to deal with a high turnover of workers and contractors, it can be a nightmare to ensure they have all had the appropriate training. However, achieving this is vital. After all, if individuals have not been through the necessary inductions, they are at greater risk of accidents. Also, your organisation can find itself in a legal quagmire if failures of this kind occur.

    Thankfully, by utilising the very best induction software, you can make keeping on top of this issue much easier.

    Meanwhile, another area you might be keen to focus on is incident reporting. Ensuring this process runs smoothly is also key.

    Here at Rapid Induct we are well aware of the importance of these issues and go out of our way to provide the very best solutions.

  • Why Firms are Turning their Backs on Face to Face Training

    posted on: March 1st, 2012

    Businesses are constantly changing, adapting their systems to meet the needs of the marketplace. One area in which many organisations have progressed over recent times concerns training.

    A lot of firms, particularly those at the larger end of the scale and those that deal with high turnovers of staff and contractors, have been gradually turning their backs on traditional, face-to-face training methods.

    While in certain circumstances, such techniques may have their advantages, on the whole they can be time consuming and costly, preventing companies from operating as efficiently as possible.

    For example, if they engage in such training each time they use contractors, they will suffer from lost productivity and high costs, with the contractors charging them for the extra time they spend on site.

    Thankfully, there are excellent alternatives to such methods. Here at Rapid Induct we offer superb online health and safety training solutions that could help your enterprise achieve its goals in a much cheaper and more effective way.

    Our Rapid Induct provision enables you to ensure that contractor induction has taken place before the individuals you need arrive at your premises. The solution is so sophisticated that it even allows you to ensure that the right people have completed the training.

    This can make your life much easier and help your firm to function efficiently. So, to find out more about our contractor training systems, just take a look around our website or get in touch. Once you start using technology to help you in this way, you might wonder how you ever coped before.

  • Maintaining a strong audit trail in case of accidents

    posted on: February 24th, 2012

    Of course, when you are in control of an organisation, it is vital that you do your upmost to reduce the risk of accidents occurring. After all, not only will you have your conscience to deal with if problems of this kind arise, you may also face lengthy and costly legal proceedings, which could have a hugely negative effect on your company.

    However, it is impossible to entirely remove the possibility that accidents will take place. Even with the very best health and safety policies, there is still a chance that problems will arise.

    Therefore, it is crucial that you have a suitable incident reporting system in place. These days, such provisions are expected of you by the law and if you are unable to provide the necessary evidence when you are asked for it by the authorities, you may face serious consequences.

    Sadly, it is all too often the case that firms only become aware of the poor quality of their incident reporting provisions when it is too late and they are already in trouble.

    But the good news is, even if your enterprise is large and deals with many employees and/or contractors, maintaining a suitable system that enables you to keep a record of all relevant activity is now easier than ever.

    Here at Rapid Induct we understand the importance of such matters and go out of our way to help our clients achieve their goals. So, by taking advantage of our contractor management software, you can achieve greater peace of mind and help prevent your firm from experiencing legal problems in the future.

  • Boosting Efficiency with Superb Safety Inductions

    posted on: February 16th, 2012

    These days, it is more important than ever for companies to operate efficiently. The level of competition in many markets is rising all the time, meaning firms have to constantly up their games to ensure they retain their appeal among customers. Also, the global financial problems are affecting many enterprises, forcing them to rethink their operations and achieve more for less.

    If you are seeking to cut your costs while also boosting your productivity, there are a number of issues for you to bear in mind and one of them is health and safety. These days, it is vital that you ensure all your personnel, whether they are contractors or direct employees, are properly trained - and you must keep evidence to this effect. Also, you must maintain a strong audit trail and it is crucial to engage in effective incident reporting.

    All of this can take up a lot of precious time and money and, if you are not careful, dent your ability to compete.

    But here at Rapid Induct we are aware of the potential problems these issues can cause and that is why we have developed systems that can make your life easier.

    For example, you might benefit from taking advantage of our online health and safety training. This is much more efficient than face-to-face versions and it is also beneficial when it comes to keeping records.

    Of course, our offerings do not end there. We also provide superb incident reporting software and contractor management provisions that enable you to remain on the right side of the law without breaking the bank.

  • Contractor Health and Safety is Easier with Rapid Induct

    posted on: February 6th, 2012

    Managing contractors is not always easy. These days, it is not as simple as finding the right people, getting them to turn up and then allowing them to commence their activities. Instead, it is necessary to ensure that all the relevant health and safety procedures have been complied with.

    For example, before getting on with the tasks at hand, contractors have to complete the relevant safety training. Also, evidence of this has to be supplied and maintained.

    Particularly when you are dealing with a large number of such people, potentially over many different sites, this can be a nightmare to administrate. And if you get this wrong or attempt to cut corners, you could face damaging legal proceedings.

    However, if you are shrewd in your approach, there are ways in which you can make your life much easier. For example, by coming here to Rapid Induct, you can take advantage of our superb health and safety e-learning provisions.

    We can offer you a single system that enables your contractors to complete their inductions before they arrive onsite. Also, this software means that evidence of all licenses, insurances, work method statements and other such documents can be uploaded for automatic tracking and management.

    Investing in assistance of this kind can ultimately cut your spending on induction training considerably and can make your life much more straightforward.

    To find out more about our e-learning offerings, as well as our incident reporting software and so on, just take a look around the rest of our website.

  • Effective Compliance Reduces the Risk of Costly Legal Action

    posted on: February 1st, 2012

    No matter what industry your firm operates in, it is of paramount importance that you adhere to the rules governing health and safety compliance. If you do not, you stand to face potentially serious legal action.

    These days, the authorities do not take kindly to companies that flout the law when it comes to protecting the wellbeing of their workers. Indeed, they can impose a range of damaging punishments as a result of such failings.

    However, if you deal with contractors on a regular basis, you might so far have found it hard to maintain all the records you need in order to meet the regulations. This may have caused you considerable anxiety and it could also impact on the efficiency of your operations.

    And, if it is discovered that you do not have all the health and safety documents you require and an accident occurs, you might face lengthy and costly legal proceedings. In some such cases, companies are not able to carry on operating as a result of such action.

    But by making use of our contractor management software, you should find you are able to achieve compliance much more easily. Our contractor compliance offerings provide you with a central repository to help you manage your data.

    Using it, you can allow your contractors to register, complete prequalification assessments, provide compliance documents, receive compliance policies, issue or receive training and so on.

    Not only can such contractor management solutions help your firm to operate more successfully, they can also provide you with greater peace of mind.

  • Easy Incident Reporting

    posted on: January 30th, 2012

    Incident reporting is one of the most important parts of the health and safety compliance puzzle. It's not just about following correct procedure after a serious incident either, although that is clearly very important. Proper reporting of small incidents and near misses is absolutely crucial too. There is nothing so damning as evidence that a minor incident was not properly reported and dealt with, and was instead allowed to turn into a major problem that resulted in substantial harm to a member of a company's workforce or one of their contractors.

    All small incidents and near misses should be treated as if they could develop into something more serious until it has been definitively established that they won't, and that any underlying issues have been identified and solved. Prevention is far better than cure in a workplace as well as in a single human body. Incident reporting software can make the process quick and easy, and also provides a legal paper trail that shows that the company in question has the correct procedures in place and is willing to act swiftly and appropriately if problems do ever crop up.

    A capacity to note and track health and safety incidents should work side by side with contractor management software, particularly when workers are off-site or working alone frequently. Off-site issues may be less conscientiously reported unless the process is both easy and readily accessible to those involved. It's important to record accidents and near-misses wherever and whenever your employees or contractors are working.

  • Managing Contractors the Simple Way

    posted on: January 28th, 2012

    The use of contractors is sometimes a very good way to improve business practices and profitability (not to mention flexibility). In some industries it's more or less essential. It does, however, introduce complications above and beyond any those which companies that only engage a standard full-time workforce have to deal with. Managing contractors can be complex and in some circumstances it can also be time consuming.

    For each contractor (and every one may be very different indeed, with different rates of pay, expected hours, and duties) there is a suite of information that needs to be constantly updated. While it is sometimes possible to do this manually, it's a lot easier with the right tools for the job. Contractor management software can dramatically cut down on the admin time a contractor workforce requires and improve overall office workflow.

    It can also ensure that the health and safety and other regulations relating to contractors are followed to the letter at all times. Wherever there are a lot of complex requirements relating to range of different contractors and a range of different situations, there is scope for error and confusion. Sometimes that can affect employment law compliance but good software can make sure all your contractor arrangements are in order.

    Contractor performance management can be automated too. With our tailored solutions it's easy to measure contractor effectiveness, and that's always the first step towards making concrete improvements to working practices. Information is power, especially if that information is well organised and easy to access!

  • Better Training Means Better Efficiency

    posted on: January 25th, 2012

    Unfortunately, we live in difficult times, at least where the economy is concerned. Almost all sectors are feeling the pinch and while many companies are confident that they can ride out the storm and emerge stronger on the other side, there are very few businesses that aren't giving some thought to improving efficiency and cutting costs. It's only sensible.

    There are all too many businesses that are being forced to close their doors. Thousands more are putting a freeze in recruitment, cutting down pay packets, and laying off staff, but those are just a few of the ways in which businesses can save money and often they are not the best ones. Lose staff and you lose the capacity to get work done and make profit. Cut wages and staff morale drops, and you may lose the ability to attract and retain valuable talent.

    The best way we know to lift efficiency (and hence improve a profit margin) is to improve workplace training. We provide much more than run-of-the-mill health and safety courses that use the same old techniques and the same old, tired training materials. Instead, we've taken a good hard look at the way training is delivered and found serious room for improvement.

    Take online induction for example. We can help you fulfil all your first-day employment law obligations as quickly and simply as possible, without wasting anyone's time or requiring expensive face-to-face tuition.

    Induction is just one of many points we can cover. If you're curious about what our employee training software could do for your business, we can arrange a free quote or a free demonstration.

  • Keeping the Right Records for Full Legal Protection

    posted on: January 22nd, 2012

    Maintaining high health and safety standards isn't quite enough to ensure complete compliance with legal requirements. Businesses are also required to keep certain written records, so if they are every challenged on a health and safety matter (after an incident or otherwise) they should be able to demonstrate that they have stayed within the letter of the regulations at all times. Many companies also like to include health and safety information in their annual reports.

    Records relating to a particular employee should start at the health and safety induction process, as soon as they arrive on site for their first day at work or move to a new position with new responsibilities- the training requirements may differ from job to job, so even if a worker has been with you for years it's well worth making sure that their training is kept up to the right standard as their career progresses.

    Health and safety management software must include incident reporting capabilities. These should go beyond a mere list of accidents and near misses. It's important that all reports are followed up, and that the business can demonstrate that appropriate action was taken in a timely fashion. Depending on exactly what the problem was, the company may have a legal responsibility to address it. They'll almost always have a clearly defined responsibility to investigate it. Accident reporting software should more properly be thought of as a kind of problem tracking software, recording all progress from the time an issue was first noticed to the time it was fixed.

  • Stay Compliant with Contractor Management Software

    posted on: December 31st, 2011

    Businesses of all kinds need to stay on top of all necessary health and safety legislation if they're going to stay within the law, and that applies whether they've got full time employees, contractors or a combination of the two. But, it can often be difficult to keep track of contractors' training requirements without the necessary measures being put in place, and that's why contractor management software should always be invested in.

    Software of this kind can help ensure you stay fully compliant by offering an up-to-date analysis of all the training courses each contractor has undertaken. It's easy to see where adjustments need to be made or if any further training needs to be provided before they can start work, and many software solutions will even let you carry out online induction training for a complete solution to your requirements. You're free to track their compliance documents and can ensure they conform to the necessary standards, all from one central point that makes the whole thing quick and convenient.

    So, if you want to ensure full health and safety compliance, make sure to get in touch to experience the benefits of this kind of system. Our unique software options can transform the way your business operates by giving you a quick and simple way to keep track of all necessary training data, and with our bespoke management system you can be confident that your business will continue to operate safely, legally and efficiently at every step of the way.

  • Cutting Down on Contractor Induction Costs

    posted on: November 15th, 2011

    Contractors can often work for many different companies and it is not always guaranteed that they are up to code and regulation with any of them. Many businesses have their own regulations and objectives that have to be complied with which means that contractor induction is a necessity. The problem with this is that contractor training is usually conducted face to face and your organisation is not only paying for that, but also the contractor's time. Decreasing the amount of time spent on induction, or cutting it out completely would obviously be the best option all round.

    Rapid Induct has a solution. Our software has been designed to be accessible online meaning that your contractors can access the contractor management software and complete the induction before they even arrive on site. This means that not only can you inspect whether the right people are up to code, but you can also ensure that the right people have studied the relevant subject areas. You can also perform an assessment to make sure that the contractor has learnt the relevant criteria for doing the job.

    This can provide a great guarantee that your contractor will not only follow the rules as required by the law, but they will also embody the aims of your organisation. For many in the infrastructure and construction industries having work carried out that comes across as a seamless part of the organisation can be vital for customer and public relations. Our courses can ensure that your brand is respected and represented well.